BBTA Minutes September 2016
Ballena Bay Townhouse ASSOCIATION NO. 1
Board of Directors Meeting
7:30 P.M. Ballena Bay Yacht Club, 1150 Ballena Blvd, Alameda, CA
MINUTES
September 20, 2016
Board Members
Dick Bacigalupi President Term expires 2016
Jeff Frankel Vice President Term expires 2017
David Twiss Treasurer Term expires 2016
Jill MacAfee Secretary Term expires 2017
Mili Delbecq* Director Term expires 2016
Rob Larsen Director Term expires 2016
Lynne Robertson Director Term expires 2017
MSC = Means a Motion was made, Seconded and Carried *denotes absence
Also present was David Boone of Associa Northern California and the owners noted on the sign in sheet.
Call to Order: The Board of Directors Meeting was called to order at 8:08 p.m. P.M. by President Dick Bacigalupi.
Homeowner Forum: An open forum was held for the one owner present.
Architectural Guidelines: The board thoroughly discussed options for changing the architectural guidelines concerning garage door windows and if so how to do it. The subject of sending out the poll of the membership to get all owners feedback was discussed and exactly how it should be formatted. Should it be a simple yes or no vote should there be a different specific guidelines for owners to choose on? Should the changes be on a per building basis? Should the vote be sent by secret ballot? Should this be done once a year? How does the change affect owners whose doors were already replaced? If there were conversion to garage door windows should be done on an ad hoc basis all at once per building or not at all?
The board discussed the importance of wording the poll and the guideline change properly. The Board also discussed that priorities and owner resources could be better focused on other more pressing architectural issue such as bringing railings up to the present code.
Jeff Frankel and Dick Bacigalupi will prepare recommendations for the next board to consider. The board discussed the possibility of polling the membership and having a majority come back as no.
Adjournment to Executive Session: The Board adjourned into Executive Session at 8:31 p.m. to discuss some legal and disciplinary issues around Architectural Guidelines.
Adjournment to Regular Session: The Board adjourned back to Regular session at 8:35 p.m.
Minutes: After careful review it was MSC to approve the minutes of the Regular meeting of August 16, 2016 as presented. It was also MSC to approve the Executive Session minutes from August 16, 2016 with corrections.
Financial Statements: The Board discussed the financial statements of Ballena Bay in detail in particular the Delinquency and Prepaid report. It was resolved to credit back prepaid accounts for various small amounts and send out refunds as necessary to clean up this report. After careful review it was MSC to accept the financial statements for the period ending August 31, 2016 as presented by management.
Owner Request to Waive Late Fees: It was MSC to waive a Late Fee and Late Interest totaling $77.40 on account 151-0586 as a one-time courtesy as this account has been brought current.
Close Nominations: The association sent out a Call for Candidates for the four open positions on August 19, 2016 and four owners returned their candidate forms. It was MSC to Close Nominations for the Board Election.
Election by Acclamation: Given that the Association only had four (4) candidates for four (4) open positions, the board announced that Wanda Bacigalupi, Jay Cherrie, Jaye Eldridge and Patricia Faustman are “Elected by Acclamation” to the board. Not only is this the only result that could be achieved even if the intricate secret ballot process was utilized, but, by the board taking this action, it eliminated the need for the intricate secret ballot process for the Board Election, which saves the Association a substantial sum of money. The new Board will take over at the next Board Meeting scheduled for October 18, 2016.
Reserve Study Proposal: After careful review it was MSC to approve spending $575.00 to update the Associations Reserve Study.
Roofing, Siding and Painting Project and Landside: Committee Chair Jeff Frankel reported that the capital project is basically done.
David twist reported that the new resident at the end of the 300 block of Tideway would agree to keep lights on at the end of 300 block for security and will do so if the Board will install a new fixture. It was MSC you to approve spending up to $500 to put in such a fixture.
Gutter Cleaning Proposals: After careful review of the three proposals it was MSC to approve spending $2,100.00 to have Commercial Gutter Inc. clean out the Associations gutters with a target of the first part of November if possible.
Architectural Committee: Committee Chair Mili Delbecq was not present and there were no new Architectural Applications to consider.
Landscape Committee: Committee Chair Dick Bacigalupi handed out a landscape budget analysis to the board for projects remaining for the rest of the year. After discussion it was MSC to approve spending $2,475.00 for pruning, $680.00 for Magnolias at 305 and 403 Cola Ballena, $715.00 for plant replacement at 401 Cola Ballena and $3,515.00 for tree removal and replacement.
Waterside Committee: Waterside Committee Chair Rob Larsen reported that the diver has been out
of town but all tires save one have remained in place.
Neighborhood Communications Committee: Committee Chair Mili Delbecq was not present to make a report.
Community Preparedness: Committee Chair Jill MacAfee reported that she is still compiling a list of owners interested in an AED group purchase.
Adjournment/Next Meeting: With no further business before it the Board adjourned at 9:07 p.m. The next regular Board of Directors meeting was set for October 18, 2016 at 7:30 p.m. at the Ballena Bay Yacht Club.