BBTA Minutes August 1996
BALLENA BAY TOWNHOUSE ASSOCIATION
BOARD OF DIRECTORS MEETING
August 13, 1996
MINUTES
CALL TO ORDER – Jeff Frankel called the meeting to order at 7:37 p.m.
ATTENDANCE – Directors Present: Frankel, Manter and Wiard. Absent: Moore and Osicki. Also present: Manager Rich Noble and homeowners Mel Schwartz, John and Laurel Sullivan, Bryan Toni and Julie Leyda, Jim and Mary Neil, Bob and Ann Kenyon, Gary and Jennifer Flanigan, Nancy Moore, Pat Corrigan, Ruth Masonek and Phyllis McGrew.
APPROVAL OF MINUTES
Board Meeting of July 9, 1996 – There were no corrections.
MOTION: It was moved, seconded and passed to approve the July 9, 1996 Board meeting minutes as presented.
PRESIDENT’S REPORT – There was no report.
TREASURER’S REPORT
Treasurer Jeff Frankel reported that the Association is on budget. He provided an update on delinquent accounts.
MANAGER’S REPORT
Mr. Noble reported that as of August 9th, the Association was without earthquake insurance, unless it is willing to pay a very expensive premium, noting that bids had substantially exceeded the Association’s budget. He stated that there was no news regarding the California Earthquake Authority bills SB1933 and AB2066. Mr. Noble also called the Directors’ attention to pending bills which may impact on all homeowners’ associations.
Mr. Noble reported that the roofing work was underway on the scheduled homes. He reported on his August 9th meeting with Mr. Manter, roofing consultant J. F. Dworkin and Dennis Negherbon of Excel Roofing to review the current work and consider possible improvements to the roofing specifications.
Mr. Noble reported that he had still received no response from O’Dell & Robertson Consulting relative to the Association’s waterside storm damage claim and that he would continue to follow up. He noted that two ramp, stair and landing renovation projects had been completed since the previous meeting. Mr. Noble called the Directors’ attention to his correspondence with the owner of 416/418 Tideway Drive regarding the impact of the construction and condition of their private decks on the stair repairs, and reported that a method had been found to resolve the matter.
Mr. Noble reported on his contacts with Blaise Fettig of Vortex Diving and Mike Cheney, Civil Engineer and Marine Development Consultant, relative to the tasks which must be done to implement maintenance dredging. He noted that Tideway 500 would probably share in the financial cost of the project. Mr. Noble reported on the status of his requests for proposal for painting of the light standards.
Mr. Noble called the Directors’ attention to the sample meeting notice and proxy form for the Annual Homeowners Meeting which were contained in their meeting packets.
COMMITTEE REPORTS
Home Maintenance and Architectural – Mr. Manter thanked Mr. Noble for his work on the roofing survey. He explained that an 8 – 10% increase in the roofing cost was warranted by the new standards established to increase the life of the roofs. Mr. Manter stated that the funds expended for the roofing consultant had been well spent.
Waterside Maintenance – Mr. Frankel thanked Mr. Noble for the ramps and landings survey. He noted that a special punch list for tracking progress of various work projects would be provided to attendees at future Board meetings. Mr. Frankel stated that the process of obtaining dredging permits had begun, and that a hydrological survey would also be performed to determine how much material should be removed. He noted that one or two more sets of dock will be completed on the existing contract.
Mr. Frankel stated that Tom Williams had provided a quote of $1,250 for developing specifications for the ramp and landing work, which seemed reasonable. Mr. Flanigan agreed to locate an engineer to x-ray the foundations. Jim Neil suggested aluminum ramps be considered and agreed to do some research on the subject.
MOTION: It was moved, seconded and passed to hire Tom Williams to develop specifications for ramps and landings, at a cost not to exceed $1,250.
SPECIAL PRESENTATION
Stanley Morrical of Morrical Insurance Services reviewed the Association’s current insurance policies and earthquake insurance issues. The Board asked Mr. Morrical to obtain a quote on a master policy with a lower deductible and to provide information on the National Disaster Act so homeowners can lobby their legislators.
Finance and Insurance: Manager Rich Noble was directed to inform insurance agent Stanley Morrical that no action would be taken to purchase insurance through his firm until the Association’s existing claim had been settled.
Neighborhood Communications – Mr. Flanigan announced that the barbecue would be on Saturday, September 7th.
Landside Maintenance – Corinne Osicki was not present. It was noted that the ivy had been trimmed, but that payment to the landscape contractor would be withheld for that portion until the area was cleaned out. It was suggested that the ivy be replaced by grass. Mr. Frankel directed homeowners to call Noble Management with their complaints regarding the landscaping, or submit them to him in writing (on a sheet of 8-1/2″ x 11″ paper), and he would forward them to Noble Management for action.
Nominations – Mr. Frankel invited homeowners interested in serving on the Board to contact him for more information. He stated that he would canvass the community for candidates.
RESIDENTS’ TIME – No residents wished to comment.
WRITTEN CORRESPONDENCE
1. Letter from Park and Esther Hom, 1231 Ballena Boulevard, Regarding Piling Repair – Mr. Noble stated that he had informed the Homs that the Association will re-drive the pile in question.
2. Letter from Law Offices of Fong & Fong Regarding BBTA v. Roger – Information only; no action taken.
NEW BUSINESS
1. Request for Installation of a Gate in the Fence Between 334 and 340 Tideway Drive – Mr. Manter explained that the gate was needed to permit access for landscape maintenance crews. Mr. Flanigan stated that he understood that there was already a gate in place, but that it may be locked. Mr. Manter agreed to investigate.
2. Bid from Excel Roofing – The Board considered the Excel’s roposed additions to the existing reroofing contract.
MOTION: It was moved, seconded and passed to accept that portion of the Excel Roofing bid dated August 9, 1996 which was necessary for the priority roofs, at a cost not to exceed the amount remaining in the 1996 roofing budget, and that some of the funds can be spent for consulting to insure the work is done to the new specifications.
OLD BUSINESS – There was none.
ADJOURNMENT – The meeting was adjourned at 9:20 p.m. The next Board meeting will be on September 10, 1996.