BBTA Minutes September 2004

BALLENA BAY TOWNHOUSE ASSOCIATION
BOARD OF DIRECTORS MEETING
September 16, 2004
MINUTES

CALL TO ORDER – The meeting was called to order at 8:35 p.m. by Temporary Chair Jeff Frankel.

ATTENDANCE – Directors Present: Jeff Frankel, Jim Nations, Julie Wiard, Audrey Kramer and Robert Larsen, who were elected as Directors at the Annual Meeting which immediately preceded this meeting.

ELECTION OF OFFICERS

MOTION: It was moved, seconded and passed to elect Officers and establish Committee assignments as follows: Julie Wiard, President – Landscape & Nominations Jim Nations, 1st Vice President – Landside & Architectural Robert Larsen, 2nd Vice President – Waterside Jeff Frankel, Treasurer – Finance, Legal & Insurance Audrey Kramer, Secretary – Neighborhood Communications

REVIEW AND APPROVAL OF MINUTES – Board of Directors meeting minutes of August 17, 2004 were considered at this time. The Manager indicated that a draft of the minutes before them tonight had been submitted to the outgoing Directors for their review, comments and changes.

MOTION: It was moved, seconded and passed to approve the August 17, 2004 minutes as corrected.

TREASURER’S REPORT – At this time the Directors reviewed the financial statement for the period ending August 31, 2004. The report was accepted as submitted.

BUDGET – Treasurer Jeff Frankel will be working on a proposed budget for consideration at the Directors October meeting.

ARCHITECTURAL REVIEW – Jim Nations presented Architectural applications from homeowners requesting approval as follows

Clyde L. MacGowan, 324 Cola Ballena – Window replacement application. It was agreed to accept the Committee’s recommendation for approval of the application as submitted, subject to compliance with the association’s architectural guidelines and conditions for window replacements.

Chris & Diane Penn, 465 Cola Ballena – Window replacement application. It was agreed to accept the Committee’s recommendation for approval of the application as submitted, subject to compliance with the association’s architectural guidelines and conditions for window replacements.

Tom & Shelly Bliss, 334 Tideway application to replace exterior siding using Hardiplank composite panels. After a lengthy discussion, it was moved, seconded and passed that this application could not be approved at this time, as further information and consideration is required, as the Hardiplank material is not an approved material and that the house will be repaired and painted using the current materials. The Board of Directors will be investigating possible alternative materials including Hardiplank for future use as an exterior siding replacement.

NEW BUSINESS

1. Letter from Mr. & Mrs. Walker, 431 Cola Ballena regarding concerns with vehicle parking in the Common Area.

Directors agreed to review and consider possible changes to parking restrictions relative to residents parking of regularly used vehicles in driveways or guest parking areas. Jeff Frankel will draft a letter for review by the Board and distribution to the members regarding guest parking rules and enforcement procedures.

2. Scott & Lou Ann Roth, 451 Cola Ballena – application to replace windows. The application specified French doors to replace existing glass slider doors, which are located in the private courtyard. It was noted that French doors are not currently approved as a replacement window, As such; the Directors are to consider this matter further before the next meeting. It was agreed to table this matter at this time.

At this time it was moved, seconded and passed (Kramer, Frankel, Larsen voted Yes, Nations voted No) to make an amendment to the architectural rules for the private courtyard architectural applications that cannot be seen from outside the courtyard.

It was moved, seconded and passed unanimously to rescind the prior motion.

OLD BUSINESS

ADJOURNMENT – The meeting adjourned at 10:05 p.m. The next meeting will be October 21, 2004, at 7:30 p.m.