Maintenance Matrix

The teble below outlines the division of maintenance responsibilities between the Ballena Bay Townhouse association and the individual homeowners of the association.

 

Category	Area	Item	Owner	HOA	When Repairs will be made
Appliances	Home	Garbage disposal	X
Cleaning	Home	All cleaning of exterior surfaces	X
Decks	Exterior	“Decks, patios, surface, railings, and struture benath same”	X		Owner’s discretion
Door Hardware	Home	“Patio/courtyard/entry door keys, locks, deadbolts, etc.”	X
Doors	Home	“Exterior doors including entry doors to the home, garage doors, waterside gates, sliding glass doors to patios and decks, associated hardware, openers, glass, flashing”	X		Owner’s discretion
Doors	Home	Courtyard (streetside) and meter closet doors.		X
Doors	Home	Sliding Patio Door Flashing/Waterproofing	X
Doors	Home	Tracks Door Hardware Patio Doors	X
Drainage	Common Area	“Common area drainage systems (e.g. ditches, catch basins, etc.)”		X	When needed and funded at HOA discretion
Fencing	Between two Decks or patio areas	“Wooden fences that divide two homeowner decks, enclose a homeowner’s patio, walkway or courtyard area if another homeowner is on other side – Structural components and sheetrock as required”	X		During periodic maintenance or other times as deemed appropriate by the Association
Fencing	Between two Decks or patio areas	“Wooden fences that divide two homeowner decks, enclose a homeowner’s patio, walkway or courtyard area if another homeowner is on other side – sheathing, trim, waterproofing”		X	During periodic maintenance or other times as deemed appropriate by the Association
Fencing	Common Area	Chain link fences in common area		X
Fencing	Common Area	“Wooden fences that enclose a homeowner’s patio, walkway or courtyard area if common area is on other side – Structural (posts, framing, post anchoring system)”	X	X	Split between homeowner and Association – generally performed during periodic maintenance or other times as deemed appropriate by the Association
Fencing	Common Area	“Wooden fences that enclose a homeowner’s patio, walkway or courtyard area if common area is on other side – sheathing, trim, waterproofing”	X	X	“Homeowener’s side to responsibility of owner, common area side responsibility of Association – generally performed during periodic maintenance as deemed appropriate by the Association.
Finishes	Interior	“Ceiling Coverings – Including any “”popcorn”” texturing, asbestos, etc.”	X		Owner’s discretion
Foundations	Home	Slab & Foundations of the home	X
Garage	Home	“Garage – Structural including foundation, sole plates, framing, ceiling joists, roof sheathing, sheetrock, interior improvements”	X		Owner’s discretion
Homeowner Property	Interior	Appliances – Built in or Free Standing	X		Owner’s discretion
Homeowner Property	Interior	Carpeting	X		Owner’s discretion
Insulation	Home	“Insulation – walls, attics”	X
Interior	Home	“Drywall – Damage repairs (e.g., cracks, water damage)”	X
Interior	Home	“Floor coverings – Unit Interior (carpet, vinyl & Tile, etc.)”	X
Landscaping	Common Area	Landscaping outside of fenced area of lot and not on patios and decks		X
Landscaping	Common Area	“Common area & improvements such as plantings, trees, sprinkler systems, irrigation controls and sprinkler delivery plumbing”		X	HOA’s discretion
Landscaping	Home	“Landscaping within fenced area on owner’s lot, on patios and decks”	X
Mailboxes	Home	Mailboxes (external appearance may be subject to architectural controls)	X
Pest Control	Home	“Spraying/eradication of household pests (Ants, Bees, Fleas, Bedbugs, Rodents, etc.) and wood-destroying pests (termites, carpenter ants, fungus, etc.)”	X
Marina	Marina	“Docks, ramps, landings, landing railing, steps to landings, dock pilings, pilings and structure beneath landing”		X
Misc	Home	Structural and/or interior damage caused by failure of exterior building surfaces	X
Misc	Yard and Patio	Any extra wall or other homeowner-added structure within private yards/patios/courtyards except for wooden surfaces of homes and party walls	X		Owner’s discretion
Painting	Home	“Painting of exterior doors including doors to the home, garage doors, Meter closet, courtyard (street side) doors and waterside gates”		X	During periodic siding and paint programs
Painting	Home	Painting – Exterior Surface		X	During periodic siding and paint programs
Painting	Home	Paint Unit Interior	X
Painting	Home	Paint Unit Exterior		X
Painting	Home	Finish treatment of Patio/Deck/Balcony Deck surfaces	X
Painting	Home	Painting of Patio/Deck/Balcony Deck railing		X
Painting	Interior	Painting of Interior Surfaces	X		Owner’s discretion
Patinting	Garage	Garage – Painting – Exterior Side Surface Garage		X	During periodic siding and paint programs
Plumbing	Home	Any plumbing whether internal or external including supply lines from meters and waste lines to sewer connectiion under the street. Also encompasses leaks regardless of cause.	X
Plumbing	Home	Sewer Lines beneath street		X
Plumbing	Home	Sewer/toilet backups unless in main line affecting multiple homes	X
Roof	Roof	“Roofing including roofing materials, flashing, curbs, scuppers and associated materials”		X	During periodic roofing programs and when Association becomes aware of leaks
Roof	Roof	Gutters and downspouts		X	During periodic roofing programs and when Association becomes aware of leaks
Roof	Roof	Cleaning of gutters and downspouts	X
Roof	Roof	“Roof flashing & other roofing components; membranes, shingles/tiles, roofing paper”		X	During periodic roofing programs and when Assoc becomes aware of failure
Skylights	Home	Skylights	X		When found during periodic roofing programs will be replaced at homeowner’s expense.
Streets	Streets	Streets		X	As needed – please note that Tideway Drive and Cola Ballena are maintained under sharing agreements with various neighboring HOAs and apratment complexes
Structural	Foundation	“concrete pilings, perlins, beams, sole plates and related components”	X		“Generally, owner’s discretion
Structural	Garage	“Driveway, Carport and Garage Concrete/Asphalt Surfaces”	X		Owner’s discretion
Structural	Home	“Bearing Walls, studs, frames, tie-downs, all flooring ceiling joists, other structural items”	X		Generally at owner’s discretion
Structural	Roof	“Roof decking/sheathing, structural component beneath roof”	X		When found during periodic roofing programs will bwe replaced at homeowner’s expense.
Surfaces	Home	“Exterior building surfaces • Maintain, repair or replace”		X	During periodic siding and paint programs
Systems	Home	“Doorbell including button, wiring, doorbell, gate buzzer, mounting hardware”	X		Owner’s discretion
Systems	Home	Dryer Vents	X
Systems	Home	Electrical Wiring with the exception of common-area irrigation and streetlight wiring	X
Systems	Home	“Electrical lights, switches, sockets, wall plates”	X		” Exterior lights, switches, plates, and other hardware (may be subject to standardization via architectural controls)
Systems	Home	Exhaust fans and vents	X
Systems	Home	“Fireplace systems including chimney, firebox, flues, mantel, trim, facing, exterior – stone/bricks, spark arrester and related items”	X
Systems	Home	“Fire Protection systems including smoke and other detectors, sprinkler systems, alarms and all related components and support systems”	X
Systems	Home	“Heaters, furnaces, duct systems, registers, insulation, venting”	X
Systems	Home	Gas lines incuding those under common area to under-street main line	X
Systems	Home	“Plumbing including all faucets, hose bibs, valves, pipes and related materials”	X
Systems	Home	Hot Water Recalculating systems & pumps	X
Systems	Home	“Interior (Toilets/tubs/sinks/faucets, etc.) Water Pressure Regulators Water Shut Off Valves”	X
Systems	Home	Satellite Dishes & Antennas	X
Systems	Home	Solar Systems for electrical and hot water heating	X
Systems	Interior	Heating and Air Conditioning Systems	X		Owner’s discretion
Systems	Interior	Cable TV Wiring	X		Owner’s or Utility’s discretion
Systems	Roof	Chimneys	X		Owner’s discretion
Systems	Roof	“Roof vents, furnace flues, plumbing stacks & other roof penetrations”	X		When found during periodic roofing programs will be replaced at homeowner’s expense.
Systems	Streets	Street lighting		X
Trim	Exterior	“Exterior Surfaces of homes including T111 siding, fascia, window trim”		X	Emergency basis to prevent immenant interior damage and during periodic maintanance solely at HOA discretion
Trim	Home	Caulking Exterior		X	Emergency basis to prevent immenant interior damageand during periodic maintanance at HOA discretion
Walkways	Home	“Sidewalks, walkways both inde and outside of patio/courtyard doors”	X
Waterproofing	Home	Flashing and caulking		X	During periodic roofing programs and when Assoc becomes aware of failure
Windows and sliding doors	Home	“Windows, sliding glass doors, screens, storm windows”	X		Owner’s discretion